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Mays Family Scout Ranch

3445 Fest Rd
San Antonio, TX 78264

COVID-19 UPDATE:  

The Medical Advisory Committee of the Alamo Area BSA has previously determined, in concert with State regulations and local guidelines, that beginning Friday, February 26, 2021, all units are allowed to meet indoors, as necessary.  If the opportunity to hold the unit meeting outdoors is available then we encourage and prefer for the unit to be outdoors.

Camping is also permitted at the unit level.

In both environments (indoor and outdoor), the following guidelines are to be adhered to:

– Pre-outing screenings, including temperature checks, will be conducted on all participants
– Frequent hand washing will be encouraged
– Social distancing of at least 6 feet will be enforced whenever possible
– Masks are to be worn whenever possible and especially at times when social distancing is not possible
– Continue to follow the Tenting, Food Preparation and Transportation guidelines laid out in the AAC Unit Restart Guidebook previously distributed.

A reminder that attending any in person event or using any of our council facilities or properties will require the signing of a waiver form. This form can be downloaded here

Reservation request for the Mays Family Scout Ranch will be made online through the Council website. All reservations will collect payment at the time of submission.  Accommodations or refunds will be made if rental request cannot be confirmed.  

Mays Fee Schedule

SEARCH FOR RENTALS

Health Form A-CExternal Link

Mays Rental Agreement and Camp Guidelines

Camp Use and Operation

Camp use is by Reservation only, and reservations must be made through the Council Service Center’s website at www.AlamoAreaBSA.org/RentalsExternal Link a minimum of two (2) weeks prior to use. Two deep leadership must be present with Unit at all times. Camp is closed for all use on all Holidays observed by the Alamo Area Council.

Check-In and Check-Out

All campers and visitors must check in at the Welcome Center immediately upon arrival. In the event that you cancel your trip, please call and inform the Ranch Manager or if you know early enough notify the Council Service Center. Check-In for weekend camping will begin no earlier then 2:00 pm on check-in day and Checkout is no later than 2:00 pm on checkout day. Before leaving units must have their facilities inspected and Checkout with Mays Ranch Staff. Report any problems and/or emergencies to Ranch Manager as soon as possible. Campers must remain on the property unless accompanied by two leaders. Leader must inform the Welcome Center Office or Ranch Staff if anyone must leave the property.

 Payments and Deposits

All payments, deposits, and environmental fees are collected at time of reservation. Prices are non negotiable. Deposits will be collected on the "Chuck-Wagon-Pavilion with Kitchen" and Multipurpose Conference Rooms. Deposits are refundable only if all rented facilities are cleaned up according to the cleaning/checkout list posted in all buildings and unit/group checks out at the appropriate time. If unit/group does not clean according to cleaning/checkout list or goes over checkout time they will be charged additional fees.

Environmental Impact Fee

The environmental impact fee is placed on campsites as well as other outdoor facilities. This fee directly supports the maintenance of the camp and the "Leave No Trace"External Link policy. 

 Cancellation Policy

Mays Family Scout Ranch reservations cancelled more than 3 days prior to the arrival of the reservation are transferable; otherwise you will receive a refund by check minus a 20% cancellation fee. If the reservation is cancelled within 3 days, no refund is given. Transferable reservations are only valid within the same calendar year of cancellation of original date. Example: if original reservation was planned for June and cancelled more than 3 days in advance, transferred reservation must be used by December 31 of that same year.

 Vehicle Use and Speed Limit

Posted speed limits on camp are 10 miles per hour on blacktop roads, and 5 miles per hour on gravel/dirt roads. Camp is for hiking; vehicles should be parked in designated parking areas (not campsites) except in the case of an emergency. Consolidate gear and place inside designated luggage carts. Trailers may be left at campsite without tow vehicle. All pop-up trailers and RV’s must be in designated parking spots. PASSENGERS ARE NOT TO BE TRANSPORTED IN THE BACK OF ANY TRUCK OR TRAILER, OR IN A SUBURBAN, STATION WAGON, OR VAN WITH THE DOORS OPEN!!

 Camp Etiquette

All Campers should be in their own campsites and quiet between the hours of 10:00p.m. and 7:00a.m. Lights out is at 11:00p.m. Your unit is responsible for cleaning any facilities that you use and you will not be permitted to leave until the Ranch Manager is satisfied with the cleanliness of the facilities. Do not disturb any wild or domestic animals or plants. Leave your area cleaner that you found it.

 Fires

Emergency gathering point is the Parade Field. Depending on drought conditions, fires will be permitted at the Ranch Managers discretion, in existing fire rings. Fires should not exceed heights greater than the edge of supplied fire ring. Liquid fueled camping appliances are also prohibited. Fire extinguishers will be issued to campsites with fire rings and must be returned to Ranch Staff. Fires must be attended at all times.

Trash

Do not burn or bury any trash. All trash is to be disposed of in dumpster near the parking lot or carried out when you leave. Trash bags are available from the Welcome Center.

 Vandalism and Damage to Facilities

Immediately report any acts of vandalism to the Ranch Manager. Additionally if there is any problems with or damage to any camp facilities please notify the Ranch Manager.  DO NOT PUT NAILS OR SCREWS IN ANY STRUCTURE ON THIS CAMP!! YOU ARE RESPONSIBLE FOR REIMBURSEMENT FOR ANY DAMAGES ATTRIBUTED TO YOUR UNIT!!

 Prohibited Items

The following items are prohibited from being brought to camp; Liquid fueled camping appliances, fireworks, personally owned firearms (including air rifles), archery equipment, slingshots, or any other equipment that propels objects, alcoholic beverages, motor driven equipment (ATVs, generators, chainsaws, etc) bikes, pets, illegal drugs; fixed blade hunting knives; machetes and aerosol spray cans.

 Insurance

The Alamo Area Council provides health/accident insurance for registered adults and youth attending scouting functions while on the scout property. Report all accidents and emergencies to the Ranch Manager.  Any outside organization (any organization that is not part of the Boy Scouts of America) must provide proof of insurance prior to their event/rental taking place. The rental may be made and paid for before turning in a copy of the Certificate Of Insurance (COI) to hold the day(days) and facility(facilities) desired. Once the rental has been paid for please turn in a copy of the COI as soon as possible. If the COI has not been turned in prior to the event, guests/attendees will NOT be allowed on the Mays Family Scout Ranch property. Here is an example of a Certificate Of Insurance the minimum amounts may change from what is listed on the example. These can be obtained from your insurance provider / agent. The wording in the description box near the bottom must match exactly, the additional insured box must match as well. Certificate_Of_Insurance-Example.pdf

Campmaster Corps

Would you like to request support from our Campmaster Corps? (Campmasters are experienced Scouters with capabilities to support program with skills if requested. Please note what you might need additional help with and, if there is a campmaster scheduled for this weekend, we will connect you to coordinate.)

*All other rules and policies of the B.S.A as found in the Guide to Safe ScoutingExternal Link must be followed while at camp. This includes having two-deep leadership with YPT, and at least one adult BALOO certified of over night Pack camping. 

Please visit new official website www.AlamoAreaBSA.orgExternal Link